St. Mary Organization for Women

St. Mary Organization for Women (SMOW) : Leadership Duties

SMOW Leadership Team

Director, Erin Yerian

• Oversees all fundraisers, activities, programs and events with coordinators below
• Plans and conducts meetings for leadership team as needed
• Serves as contact for new members working with Communications/Membership Coordinator
• Maintains membership records, Protecting God’s Children Certification records (distribute to all leadership team), and email distribution list with Communications/Membership Coordinator
• Recruits new coordinators and volunteers for coordinators as needed
• Organizes and conducts meetings (held the 4th Wed. of each month)
• Requests meeting locations, dates, times yearly or as needed
• Plans monthly meeting topics and arranges activity/speaker
• Gets keys from parish office on day of all meetings and/or events
• Creates and copies saint handout and/or other spiritual development handouts for meetings
• Prepares and leads prayers for meetings
• Brings snacks and beverages to meetings
• Provides weekly email announcement content to Communications/Membership Coordinator
• Maintains communication with coordinators as needed
• Provides assistance with other Coordinator duties as needed
• Communicates with Staff Liaison and Parish Council Representative as needed
• Communicates with NCCW/DCCW as needed

Communications/Membership Coordinator, Beth Murray-Beachnau

• Maintains SMOW email distribution list with Director
• Sends Director’s weekly email announcements and coordinator volunteer requests to members
• Increases parish awareness of SMOW and provide SMOW materials for Parish Information Fair
• Sends postcards to new women parishioners and mothers of newly baptized listed in bulletin using Neighborhood Network Database
• Creates and maintains all SMOW forms, postcards, brochures, advertisements, posters
• Distributes above updated documents to Director and other coordinators as needed
• Sends membership applications and SMOW information to parish women who request it
• Submits all SMOW bulletin announcements as needed
• Send SMOW website updates to ???
• Provides assistance with other Coordinator duties as needed
• Maintains communication with Director as needed
• Attends leadership team and monthly meetings as much as possible

SMOW Events/Fundraising Coordinator, Erin Maynard 

• Oversee and plan SMOW events and recruit volunteers
• Plans Children’s Halloween/Christmas parties
• Plans SMOW Annual Tea
• Organizes Fish Fry Bake Sale (Michele Himes Lent 2008)
• Easter Story Eggs Assembly and Sales
• Works with Director and organizes other fundraising efforts
• Plans Lent/Advent by Candlelight with Megan Naumovski
• Provides assistance with other Coordinator duties as needed
• Maintains communication with Director and Communications Coordinator as needed
• Attends leadership team and monthly meetings as much as possible

Parish/Community Events Coordinator, Erika Shimp

• Oversees and plans Parish/Community events and recruit volunteers
• Recruits volunteers for parish and community needs
• Recruit volunteers for Baptism preparation class when needed
• Organizes Operation Easter Basket
• Coordinates Dessert of the Month package donation for Harvest Ball and Auction
• Plans yearly Common Ground Free Store volunteering with Diana Toth
• Coordinates volunteers for Parish Information Fair
• Provides assistance with other Coordinator duties as needed
• Maintains communication with Director, Communications Coordinator and other parish/community contacts as needed
• Attends leadership team and monthly meetings as much as possible

Financial Coordinator, Donna Ames

• Maintains SMOW checking account
• Maintains budget for SMOW
• Provides monthly financial report to planning team – (4th Monday of each month)
• Collects and deposits annual dues and fundraiser money
• Purchases gifts for meeting speakers as needed
• Writes reimbursement checks to other coordinators as needed and has signed at parish office
• Pays group NCCW/DCCW yearly dues
• Provides assistance with other Coordinator duties as needed
• Maintains communication with Director as needed
• Attends leadership team and monthly meetings as much as possible

SMOW Program Leaders

Women of Grace Summer Book Study Coordinator, Stephanie Goginsky

• Has completed the program
• Recruits and advises facilitators
• Organizes one summer session each year
• Publicizes Book Study within the church community
• Maintains files and documents
• Maintains communication with Director and Communications Coordinator as needed

Ministry Of Mothers Sharing (MOMS) Coordinator, vacant

• Has completed the program and facilitated at least one group
• Recruits, trains and advises facilitators
• Organizes at least two MOMS sessions each year
• Publicizes each MOMS session within the church community
• Maintains MOMS files and documents
• Coordinates babysitting for MOMS sessions
• Works directly with the Coordinators of Prayer Sponsors and Celebration Dinner
• Communicates and works with Director and Communications Coordinator as needed

Caring Cooks Coordinator, Amy Hammond

• Organizes volunteers to make meals and provide other needed support for women in the church community who have recently had or adopted a baby, death in the family, or surgery or illness
• Finds ways to identify women in need of meals/support
• Maintains communication with Director and Communications Coordinator as needed

Playgroup Coordinator, Vacant

• Organizes weekly playgroup activities and fieldtrips
• Maintains playgroup email distribution list
• Maintains communication with Director and Communications Coordinator as needed

Parish Contacts

• Staff Liaison, vacant
• Member of the church staff
• Advises SMOW Director of church policies and other church matters
• Serves as a bridge between church and SMOW leaders
• Maintains communication with Director as needed

Parish Council Representative, Mary Ford